FAQ Authors

How much is a table and are there any left? Yes, we have tables available. Full six-foot tables are $125 and half eight-foot tables are $75. Please check with the organizers about half tables. They are sold out but you can be wait-listed in case one should become available.

What does the table fee registration include? With either table registration, you’ll receive a specially-colored neck wallet and name tag that will boldly identify you as an Author as well as a FREE listing in the full-color Memory Book that will be given at no-charge to readers. Your listing includes your author headshot, a 400-character biography, and up to three book covers.

Do you accept new authors? We love new authors, and as long as you have at least one book for purchase, you are welcome to attend.

Do we have to be with a publishing company? Independently published as well as traditionally published authors are welcome.

What genres are welcome at the book signing? We are multi-genre, so all are welcome.

Is my fee refundable if I cancel? Unfortunately no, but you can elect to have your registration fee transferred to the sponsorship of one of the events.

Is there a separate conference fee? No. You only pay for what you wish to attend.

Do I need to purchase tickets for the breakfast and other events? Yes. Not everyone eats breakfast, so why pay if you don’t want to eat?

When and where is the breakfast? 8:30 to 10 Saturday morning in the Event Center adjacent to the book signing.

What do I need to prove that I have paid? Bring a printout of your event ticket. We’ll also have a list at the door in case you have misplaced your ticket or are unable to display it on a digital device.

What should I wear? We are casual, but as an author, you will still want to be seen as professional. Definitely wear comfortable shoes. It’s a western town, so boots and hats are welcome!

Should I register my husband, friend, etc. as a reader or an assistant and what is the difference? Either is fine, but if you want them at your table, please register them as your assistant. And remember, if you have a 1/2 of an 8′ table, there is only one chair, and only enough room for you there, so do not plan on having anyone sit with you.

How many books and swag should I bring? This is always a hard one. Newer books and the first-in-a-series always seem to sell more, so we suggest you bring more of those. You can post a link to a pre-order form in the reader group. A good rule of thumb is to bring 100 to 150 pieces of swag.

Are there restrooms nearby at all the events and on the buses?  Yes.

Is there an ATM in the Event Center? Yes, there is, and there are also ATMs downstairs in the casino.

Do we need to bring our own books or will there be a book seller there? You will need to bring your own books and be responsible for collecting payment for them. Tax forms will be available for you there if you wish to collect tax for your sales.

Are there still hotel rooms left? The hotel said they were sold out.  Yes they still have rooms. We have reserved the entire hotel so that only WDR attendees can get first pick. Please use THIS LINK to get the special discounted rate of $164 a night.

What time do we set up for the book signing? Where does it take place and what are the times? The book signing is at the Deadwood Mount Grand in their event center from 10 to 2. You can set up at 7 am.

Can authors buy tickets to the sponsored events? The bus trip and VIP event are contracted out. All monies, sponsorships, etc are paid directly to those organizers. The sponsorship money collected greatly helps to keep the price of the tickets more affordable for readers. Sponsoring authors are guaranteed the opportunity to purchase a ticket for the event they sponsored, and when it gets closer to the event, usually in April, non-sponsoring authors may purchase tickets. A second bus may be booked if there is enough interest, but it may be at a slightly higher cost.

How do I become a sponsor? You can purchase a sponsorship HERE and there are wonderful benefits to being an event sponsor. Check out all the opportunities!

Do we need to send swag for stuffing bags? No, just bring what you want for your table or to hand out in town or at events.

Can we ship things to and from the hotel? Yes you can. If sending to the hotel, try and ship so that is arrives the week you are arriving, and clearly have your name and date of arrival listed on the box.

Is there free parking at the hotel? Yes and valet parking.

What is the memory book? A beautiful keepsake full-color booklet that readers will be bringing around for you to sign. You can purchase ads in it as well.

How many readers can we expect? Your hosts are allocating a large part of the budget toward advertising. We’ve brought in specialists to help us with this, and are busy getting the word out in print format, on the radio, and via financially-boosted posts on social media. This is targeting not only the local area, but nation-wide and even up north to Canada! The Anthology Authors will be handing discount cards to rodeo attendees Friday night which will boost our reader attendance, and each business in Deadwood and select businesses in the surrounding areas will have a packet with our poster and two complimentary tickets to the Book Signing. We’ve mailed out information to libraries and book stores, and are offering any employee of our hotel free entry to the Signing. But YOU are the main ingredient to make a successful book signing. Please let your readers know you’ll be looking for them in Deadwood, invite friends (personal and social-media contacts) via personal messages to let them know that you’ll be appearing. Consider offering special swag to your super-readers and fans just for showing up at the Signing. Hold a contest or two offering free registration to the event (and to help you with that, WDR is hereby offering each author 2 free reader registrations to give away any way you’d like!) Let’s work to make this event the best one you and your readers have ever attended. If each and every author brings in just 10 readers, we’ll have over 800 readers attending, and based on book sales during the 2017 WDR, you’ll be amazed at the way your books will be grabbed up, and the number of digital downloads you’ll see for weeks after you return home.

What kind of advertising are you doing to get the word out? In addition to Facebook ads, we are also doing daily ads on South Dakota Public Radio and widespread local newspaper ads. Posters and rack cards are at local libraries, book stores, and businesses.  We are also listed on the calendar of event websites for major tourism groups in SD such as the Black Hills Badlands.com

I would like to donate a basket for the raffle or to give out during the book signing. How do I do this? If you’ll be attending Wild Deadwood Reads, you can bring your basket for the Raffle to the Book Signing room and hand it to the lovely volunteers who will be handling the Raffle in the area just to the right as you get off the elevator/escalator/stairs in the Event Center on the second floor above the Casino. If you’re not able to attend this year, you’re welcome to send a basket for the Raffle – information HERE. If you’d like to give away a basket at your own table, please feel free to do so – but remember, you’ll be responsible for contacting and handing-off that basket to the winner.

I would like to plan my own extra-event. Can I still do that this year? Please contact Ginger (Ginger@GingerRing.com) to see if it still possible.

I can’t make it this year but want to attend next year. How do I sign up? Please fill out the 2019 form HERE and we’ll see you June 6-8, 2019!

Who do we contact for more information?

Registration and tables available – Ginger Ginger@GingerRing.com

The Memory Book – Linda Rae LindaRae@LindaRaeSande.com

Book signing, breakfast, ticket, hotel, or financial questions – Randi Randi@RandiAlexander.com

Meet and Greet – Randi Randi@RandiAlexander.com

Friday Sightseeing Motorcoach Trip – Ginger Ginger@GingerRing.com

Saturday Night Rodeo VIP Event – Ginger Ginger@GingerRing.com

Wild Bill Book Reading – Linda Rae LindaRae@LindaRaeSande.com

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